Highlands and Islands Partnership Programme logo
… prosperous, inclusive and self-sustaining communities,
where the unique cultures,
traditions and environments are enhanced …
Transaction Lists
ESF Trainee
 

Transaction Lists

Every Progress Report and Claim form should be accompanied by a transaction list.  Currently there is no prescribed format for the list however these should be in format that can allow the IAB and Scottish Government to analyse and so should be in spreadsheet format and preferably Excel   The transaction list needs to be submitted electronically and in hard copy.

Total eligible expenditure shown on the transaction list must match the total eligible expenditure in the PRC with the list broken down as per the cost headings in the approved application form.  The list should be ordered by cost heading with each heading sub-totaled.  Any cost that is apportioned (e.g. staff costs) should clearly identify the full cost, the % claimed and the amount claimed along with the methodology for the calculations used.

As a minimum therefore the list should provide details of:

  • Cost Heading
  • Description (of invoice, cost, staff post etc)
  • Amount claimed (please see above advice if for apportioned costs)
  • Payment Date (date that the payment was defrayed, not posted for payment or when a cheque has been issued)
  • Sub-Totals by Cost Heading
  • Total by Claim

Please note that the Scottish Government is currently drafting guidance on Transaction Lists which will be issued shortly.